Admin Assistant – General Job at Schools (Government) – Melbourne VIC

Job Description

Location: Melbourne | Northern Metropolitan

Job type: Full time / From 24/01/2022 – 27/01/2023

Organisation: Schools (Government)

Salary: Salary not specified

Occupation: Administration/Secretarial

Reference: 1255881

Selection Criteria

SC1 Capacity to undertake routine support tasks across a range of functions in one or more work areas within a school environment.

SC2 Demonstrated capacity to communicate effectively with members of the school community including students and the capacity to provide support and/or attendant care to students where necessary.

SC3 Demonstrated proficiency in the use of office systems, software or technical equipment as relevant to the position.

SC4 Capacity to work cooperatively with a range of people including teachers, education support, students and parents.

SC5 A commitment to professional learning and growth.


Undertakes routine tasks that are usually carried out under close supervision and direction. Work that carries some degree of independence will generally involve a limited number of tasks performed on a regular basis where priorities are clear, procedures are well established and direction is readily available.

Work has little scope for deviation. Problems can usually be solved by reference to well documented procedures and instructions and clearly established practices. Deviation from established procedures will require reference to others for guidance and direction. Assistance is readily available when problems arise. An experienced employee at range 1 will exercise limited judgement within clearly defined guidelines and well established practices that relate specifically to the tasks performed.

Does not carry responsibility for the work of others. More experienced employees will provide basic guidance and advice to others relating to tasks within the work area.

An education support class position supports the educational services being provided to students, but must not include duties of teaching as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor. Supervision of students cannot be required except where it is an integral part of the employee’s position or involves supervision of students individually or in small groups, in controlled circumstances, where the responsibility for students remains clearly with a teacher.

Qualification requirements do not operate at range 1. Certification requirements may be required to legally perform specific tasks – e.g. driver’s licence, first aid, safe food handling.


Undertake clerical and keyboard duties in support of the school administration function.

Provide document preparation support.

Maintain, enter and retrieve data from the schools computer system.

Perform reception duties, including the screening of visitors to the school, and arrange interviews as required.

Prepare straightforward correspondence according to school procedures (e.g. sending out form letters).

Prepare inventories, requisitions and uncomplicated documents.

Maintain and update basic written records.

Obtain basic data or factual information from given sources, e.g. books, reports, manuals, catalogues, tables, forms, etc.

Check for simple inaccuracies in forms and correspondence such as spelling, punctuation and spacing.

Make less complex routine entries in records, e.g. stock movement; file movement, accounts, leave.

Make appointments and maintain diary records.

Select and use equipment in accordance with school procedures and manufacturer’s instructions.

Receive enrolment documentation and record data.

Provide first aid as and when required.

Who May Apply

Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.

EEO AND OHS Commitment

The Department of Education and Training is committed to the principles of equal opportunity, and diversity and inclusion for all. We value diversity and inclusion in all forms – gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department. The Department recognises that the provision of family friendly, supportive, safe and harassment free workplaces is essential to high performance and promotes flexible work, diversity and safety across all schools and Department workplaces.

Child Safe Standards

Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the Department’s exemplar available at http://www.education.vic.gov.au/about/programs/health/protect/Pages/childsafestandards.aspx

DET Values

The Department’s employees commit to upholding DET’s Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. DET’s Values complement each school’s own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the DET values is available at http://www.education.vic.gov.au/hrweb/workm/Pages/Public-Sector-Values.aspx

Conditions of Employment

All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.

Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.

A probationary period may apply during the first year of employment and induction and support programs provided.

Detailed information on all terms and conditions of employment is available on the Department’s Human Resources website at http://www.education.vic.gov.au/hrweb/Pages/default.aspx

Vaccination Requirement

A person is not eligible for employment in the Teaching Service unless that person meets the vaccination requirements on commencement in the position.

Location Profile

Banyule Primary School is located in Rosanna, Victoria, and is an important part of a very close local community. Our purpose is to develop self-reliant children in an innovative and vibrant learning environment. Our values include Respect, Responsibility, Doing your Best and Care and Compassion. These values form the platform for expected behaviour for students, staff and parents alike. As a consequence there is a very positive learning environment where all children are challenged and risk taking is encouraged.

In 2021 there are 29 classrooms and approximately 685 students.

Apart from working with their class teachers, students also spend time with specialist teachers such as art, music, cultural studies, library and physical education.

Information technology is considered very important with banks of computers, laptops and interactive white-boards in every class room.

We have a whole school focus on sustainability to reduce water, energy and waste. Our student environment leaders are an important part of this program. We have 11 vegetable gardens and this is often linked to our cooking program. We have a fantastic science/kitchen room which is fully equipped with all necessities.

We pride ourselves on being able to cater for the needs of individual students through a rigorous assessment process and a well-planned curriculum. We teach the children through an integrated approach incorporating thinking skills, graphic organisers, reflective practices and personal goal setting. Children are exposed to a variety of learning styles and take responsibility for their learning.

We have a supportive school council who, along with the staff, are pro-active in providing the best possible learning environment for all children. Our teachers are passionate and dedicated to making school life as enjoyable and as successful as possible for each and every student.

About the Company

Company: Schools (Government) –

Company Location:  Melbourne VIC

Estimated Salary:

About Schools (Government) -