Administration Manager/HR Assistant Job at Schools (Government) – Melbourne VIC

Job Description

Location: Melbourne | Southern Metropolitan

Job type: Full time / From 24/01/2022 – 20/12/2022

Organisation: Schools (Government)

Salary: Salary not specified

Reference: 1256113

Selection Criteria

SC1. Demonstrated ability to work independently, flexibly and constructively in a team ensuring the continuous and efficient operation of the work environment as well as working creatively and proactively to enhance work systems, practices and relationships

SC2. Demonstrated knowledge and experience in respect to human resource and financial management records systems including asset management.

SC3. Sound knowledge of financial management legal requirements and practices, including the capacity to produce reports and provide advice in respect to those reports and the ability to meet DET compliance standards in all aspects of finance and administration.

SC4. Demonstrated high level written and oral communication skills and high level interpersonal skills with an ability to relate effectively and sensitively with teaching and support staff as well as students, parents, external providers and the wider school community.

SC5. High level organisational skills with a demonstrated ability for effective time management, establishing priorities, procedures and guidelines relating to the work area

SC6. Demonstrated ability to effectively build the capacity of team members in respect to office processes, practices and procedures


Range 3 is distinguished by the introduction of management responsibility and accountability for the delivery of professional support services. The role will usually impact beyond the work area or professional field. It seeks to gain cooperation of other staff members or members of the school community to achieve specific objectives, such as in school administration, operations or educational programs.

Direction on targets and goals is provided but the position will have some degree of latitude in determining how they are achieved. This latitude will generally be limited by standard procedures and school policy. Deviation from standard procedures and school policy will require guidance and direction from senior management.

The provision of business management responsibilities becomes a feature at range 3. Management of staff to achieve the expected outcomes is a key responsibility. Staff management issues will be resolved with minimal reference to senior management, although guidance will be required in more complex cases. Senior management will be provided with timely reports and advice, although this will generally be confined to matters relating to the immediate work area, service provision or educational program and is unlikely to impact substantially on whole of school operations.

This is the minimum range for positions that carry a mandatory qualification requirement of not less than four years. Professional student support positions become a feature at range 3 (e.g. therapists, psychologists) where standard professional services are delivered. Professional support and guidance will be close at hand and deviation from standard procedures and school policy will require guidance and direction from senior management.

An education support class position supports the educational services being provided to students, but must not include duties of teaching as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor. Supervision of students cannot be required except where it is an integral part of the employee¿s position or involves supervision of students individually or in small groups, in controlled circumstances, where the responsibility for students remains clearly with a teacher.


Ensure the provision of a range of administrative, finance and HR support functions for the Principal and Business Manager.

Provide administrative support to external service providers as required.

Manage the processing of student admissions, registrations, enrolments and transfers.

Provide required level of administrative support for school events, functions and projects.

Implement induction programs for new staff, volunteers and other workers to the school.

Research, plan and prepare development programs for support staff.

Manage recruitment procedures.

Provide authoritative advice to the leadership team on support structures and work practices.

Assist in the development of work practices that ensure appropriate occupational health and safety standards are maintained.

Process accounts payable and receivable data as required

Reception and first aid duties as required

Who May Apply

Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.

EEO AND OHS Commitment

The Department of Education and Training is committed to the principles of equal opportunity, and diversity and inclusion for all. We value diversity and inclusion in all forms – gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department. The Department recognises that the provision of family friendly, supportive, safe and harassment free workplaces is essential to high performance and promotes flexible work, diversity and safety across all schools and Department workplaces.

Child Safe Standards

Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the Department’s exemplar available at http://www.education.vic.gov.au/about/programs/health/protect/Pages/childsafestandards.aspx

DET Values

The Department’s employees commit to upholding DET’s Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. DET’s Values complement each school’s own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the DET values is available at http://www.education.vic.gov.au/hrweb/workm/Pages/Public-Sector-Values.aspx

Location Profile

Cranbourne East Primary School is an exciting state of the art facility built under the Partnerships Victoria in Schools Project, which opened at the start of 2011. The school is built for a long-term student enrolment of 450 students, however due to ongoing and rapid enrolment growth this figure has been surpassed with current enrolment at 1162 students. It is likely the school will continue to experience rapid enrolment growth.

The school facility brings together the best in contemporary educational design and promotes active student-centred learning through the creation of flexible, functional spaces. Key features of the school include: high expectations for all learners, high quality teaching and innovative learning opportunities based on personalised and inquiry-based learning, well-resourced programs, environmental sustainability and high level parent and community involvement.

The building is designed around innovative learning spaces and flexible multipurpose learning neighbourhoods. In addition, there are cutting edge Performing Arts and Science learning spaces, a learning resource centre, Music studio, ICT rich resource hubs (notebook computers, iPads and interactive TV’s), football oval and soccer pitch and indoor gymnasium. There are two sheltered playgrounds as well as a Pirate Ship playground and sandpit and environmental wetlands.

Cranbourne East Primary School is a place of outstanding learning and professional practice. It is a happy, exciting and engaging information technology rich learning environment where student centred learning occurs. The learning programs are led by professional learning teams who make a real difference and meet the needs of each and every student at a local level within a global setting. Staff at all levels work towards a shared vision as part of a collaborative team who work effectively with the local community to create a school environment that is cooperative, caring, encouraging of community involvement and which celebrates success.

All staff at Cranbourne East Primary School will need to be prepared to embark on a journey of continuous learning and reflection to contribute to the evolution of a learning community. Staff also need to have the capacity to deliver the levels of energy, enthusiasm and flexibility to respond to the large workload and face the many exciting challenges that a dynamic and vibrant school entails. Individually and collectively staff have the belief that they possess the ability to contribute to the creation of a school of excellence.

The core purpose is to help children grow into lifelong learners and future citizens. The school is a place that encourages and enables professional learning and effective teamwork as well as developing a strong, welcoming and inclusive school community.

Cranbourne East Primary School is located in the Hunt Club Estate in one of the fastest growth areas in the South Eastern growth corridor. The school is located at No 2 Bowyer Avenue (Melways ref 134D4).

The school is located on the same site with Cranbourne East Secondary College, Marnebek Specialist School (Outpost) and shares facilities including the gymnasium, theatre, soccer ground and football oval. Shared-use facilities are a valued feature of this school site. A three-room kindergarten and maternal health centre and sports pavilion have been constructed by the City of Casey adjacent to the school site.

A differentiated and co-teaching curriculum model is implemented to meet the diverse needs of all students. This model is child centred and operates in a learning environment that encapsulates complimentary alignment of space, pedagogy, belief and values. The cutting edge, purpose-designed facilities reflect a twenty-first century educational approach to teaching and learning through the provision of open flexible learning areas capable of catering for a range of student groupings.

Additional information can be found on the school website or by contacting the school.

About the Company

Company: Schools (Government) –

Company Location:  Melbourne VIC

Estimated Salary:

About Schools (Government) -