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CPS PA Admin Asst II Job at Dept of Family & Protectve Svc – 3.3 Houston, TX

Provides administrative support to multiple Child Protective Services units. Work involves preparing reports, handling assignments, distributing mail, telephone coverage, filing, records management, and other duties as assigned. Interacts routinely with Department of Family and Protective Services staff including program administrators, program directors, supervisors, the district director, state office staff, representatives from various organizations, and the general public

Essential Job Functions:
Prepares, reviews, edits, and disseminates various types of print and electronic correspondence, reports, forms and records. Assists with compiling and entering data provided by program tracking and reporting systems. Coordinates and completes assignments and special projects involving various program related activities. Tracks and coordinates various types of inquiries and administrative actions. Maintains filing and record keeping systems and serves as the back-up to the district records manager. Handles incoming calls, responds to questions, takes messages, provides general referral information to clients, staff, and the general public. Serves as a liaison between Program Director, District Administrator and District Director. Receives, sorts, and delivers incoming mail; sends and receives faxed documents, copies case files. Performs other duties as assigned and required to maintain unit operations. Promotes and demonstrates appropriate respect for cultural diversity among coworkers and all work-related contacts. Attends work regularly in accordance with agency leave policy.

Knowledge Skills Abilities:
Knowledge of office practices and administrative procedures. Skill in the use of standard office equipment and software. Ability to implement administrative procedures; to interpret rules, regulations, policies, and procedures; and to communicate effectively

Registration or Licensure Requirements:
Initial Selection Criteria:
Graduation from high school or equivalent Two years full-time administrative support, general office, clerical, secretarial, human resources or Texas Department of Family and Protective Services experience. Acceptable Substitutions: Sixty semester hours from an accredited college or university may be substituted for the required experience. Three years experience in an administrative capacity

Additional Information:
This position directly reports to Marilyn Polk,Program Administrator Region 6. The position is located at 2525 Murworth Houston,TX

MOS Code:
The Military Crosswalk is designed to match the Military Occupational Specialty (MOS) codes from each branch of the U.S. Armed Forces to each job classification series in the State’s Position Classification Plan. The military crosswalk is intended to serve as a general guideline for state agency use. For more information on military occupational specialty codes, see the SB 389 Compliance: HHS Military Crosswalk (XLS).

HHS agencies use E-Verify. You must bring your I-9 documentation with you on your first day of work.

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In compliance with the Americans with Disabilities Act (ADA), HHS agencies will provide reasonable accommodation during the hiring and selection process for qualified individuals with a disability. If you need assistance completing the on-line application, contact the HHS Employee Service Center at 1-888-894-4747. If you are contacted for an interview and need accommodation to participate in the interview process, please notify the person scheduling the interview.

About the Company

Company: Dept of Family & Protectve Svc – 3.3

Company Location:  Houston, TX

Estimated Salary:

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About Dept of Family & Protectve Svc - 3.3