Field Operations Clerk (SR-10) Job at County of Kauai – 4.1 Kauai, HI

Recruitment Number

Please note that this recruitment will close at 4:30 p.m. HST on August 3, 2021.

ELECTRONIC MAIL (EMAIL) NOTIFICATIONS: The Department of Human Resources will use ONLY electronic mail (email) to notify applicants of important information relating to the status, processing of their applications and examination notices due to COVID-19 situation.

Please ensure that the email address and contact information you provide is current, secure, and readily accessible to you. We will not be responsible in any way if you do not receive our emails or fail to check your email-box in a timely manner. In addition, please be aware that you may no longer receive notification about applications submitted if you choose to disable the Job Application Emails feature.

Salary rate is determined by collective bargaining agreements or Pay Administration Policy as applicable.

Recruitment No.: 2122-029 Open Competitive

Open: Includes all interested individuals including members of the general public

Eligible lists may be used for temporary and permanent vacancies for the class of work during the life of the eligible list. Temporary appointments may lead to conversion to permanent employment.

Duties Summary

Performs the clerical, filing, typing, recordkeeping, report preparation and other office services required of a field office; and performs other related duties as required.

Qualification Requirements

Applicants must meet all the requirements for the position they are seeking as of the filing date of their application, unless otherwise specified. Therefore, please provide a complete application of all the information you would want considered in our review. Applicants may request an administrative review to provide clarifying information only on the information that was originally provided on the application at the time of filing; subsequent submittal of missing documents or new information that was not part of the original application submittal will not be considered in the Administrative Review.

Please note that unless specifically indicated, internships that are required for graduation may not be credited for experience. Your possession of the required amount of experience will not in itself be accepted as proof of qualification for the position. Overall paid or unpaid experience must be of such scope and responsibility as to conclusively demonstrate that you have the ability to perform the duties of the position.

Note: Calculation of experience is based on full-time, 40-hour work weeks. Part-time experience will be pro-rated. Example: Twelve months of experience at 20 hours per week is equivalent to six months of experience. In addition, hours worked in excess of 40 hours per week will not be credited. Example: Twelve months of experience at 60 hours per week is equivalent to one year, not one and one-half years.

Training and Experience: A combination of education and experience substantially equivalent to graduation from high school, and

one (1) year of clerical work experience.

Qualifying Clerical Work Experience:
Work experience which involved the performance of a variety of clerical tasks and demonstrated knowledge of office practices and procedures, and the ability to carry out procedures in clerical work systems, and operate various kinds of office equipment including computers, Microsoft Office and other technologies.

Substitutions Allowed:The following may be substituted for education:
Four (4) years of full time general work experience may be substituted for a high school diploma.

Successful completion of semester credits leading towards a degree or diploma from an accredited community college, college or university, trades school, etc., may be substituted up to four (4) years of the education requirement (15 semester credits = 6 months).

An Associate’s, Bachelor’s or Master’s degree from an accredited community college, college or university, trades school, etc., may be substituted for the education requirement.

The following may be substituted for experience:
An Associate’s degree in Secretarial Science or Office, Administration and Technology (OAT) from an accredited business school or community college may be substituted for up to two (2) years of the clerical work experience requirement.

Successful completion of semester credits in clerical, office support, or business technology curriculum leading to a degree or diploma at an accredited community college, business or technical school, college, or university which included courses in English, clerical/office procedures, and mathematics may be substituted up to two (2) years of the clerical work experience requirement.- (15 semester credits = 6 months).

A Bachelor’s degree in any field from an accredited college or university may be substituted for up to four (4) years of the clerical work experience requirement.

A Master’s or PhD degree in any field from an accredited college or university may be substituted for one (1) year of the clerical work experience requirement.

If a degree is used to substitute for the education requirement, it may not be used again towards the experience requirement. If work experience is used to substitute for education, it may not be used again to meet the experience requirement. If the applicant holds more than one degrees, transcripts must be provided and a thorough review will be conducted by the DHR staff in order for more than one degree to be credited towards the minimum qualification requirements. Additional degrees can be considered if obtained independently through mutually exclusive classes from another degree being considered. Substitutions will be used to the advantage of the applicant.

License Requirement: Possession of a valid motor vehicle license as applicable to the position.

Knowledge of: office practices and procedures; filing methods and systems; grammar, spelling and word usage; use of standard office machines.

Ability to: make arithmetic computations; compare names and numbers accurately; understand and interpret laws, ordinances, rules and regulations and policies pertinent to the department; follow oral and written instructions; deal effectively and tactfully with the public; work harmoniously with others; operate a typewriter and adding machine.

Health and Physical Condition: Persons seeking appointment to positions in this class must meet the health and physical condition standards deemed necessary and proper for performance of the duties.

Additional Job Information

Required Forms and Documentation:
Copy of your high school diploma or equivalent

Evidence of education (degree or transcript). A legible photo copy of an official transcript will be accepted. DHR reserves the right to request an official copy is substituting education for experience.

Note: Transcripts downloaded from the internet are not acceptable. Copy of your education degree or transcripts must be submitted in order to be given credit. Copies will not be returned. Supporting documents must be attached to the application postmarked or dropped off to: Department of Human Resources, 4444 Rice Street, Suite 140, Lihue, HI 96766 or emailed: [email protected] within 10 calendar days from filing the application. Office hours are Monday through Friday (except holidays) from 7:45 a.m. to 4:30 p.m.

Examination: The examination may consist of a written test, training and experience evaluation, or any other examining technique. Be certain to list all pertinent training and experience, as this may be important in determining your examination score. It is essential that the applicant describe fully the duties and responsibilities of each position held, specify the date of each position held (from and to, month and year), and indicate the number of hours worked per week. Candidates may be examined for their knowledge and abilities as mentioned above.

Please note written exams are held ONLY on Kaua’i. We do NOT conduct testing in other jurisdictions.

When attending the exam, please be prompt. There will be no admittance once the door is closed.

Masks need to be worn at all times.

In the event that a candidate does not have a mask, he/she must leave the testing site and will not be able to participate in the written exam (as required by emergency proclamation).

A candidate may request for an accommodations if he/she is unable to wear a faced mask. A doctor’s note indicating the inability for the candidate to wear a face mask must be submitted PRIOR to the written exam. Alternate arrangements will be made to test the candidate individually on a different day/time. The candidate will be required to wear a face shield.

For further information about Equal Employment Opportunity, the Merit Civil Service System, Citizenship and other requirements, Reasonable Accommodation, Veterans Preference, Examination Requirements, and the Internal Complaint and Merit Appeals Board Processes please visit our website at www.kauai.gov.

NOTE: Persons selected for employment will be required to pass a suitability background investigation which may include, but not limited to, an oral interview, reference check, drug screening, pre-employment medical exam, psychological assessment, polygraph test, as applicable to the position to their employment.

About the Company

Company: County of Kauai – 4.1

Company Location:  Kauai, HI

Estimated Salary:

About County of Kauai - 4.1