Overview

Office Assistant 3 (Cama Beach) 01469 Job at State of Washington Parks and Recreation Commission – 3.4 Island County, WA

Description

Washington State Parks and Recreation Commission

AGENCY PROFILE

State Parks is governed by a board of seven volunteer citizens appointed by the Governor. Commission members serve staggered six-year terms, setting public policy and guiding the agency. The Washington state park system includes more than 100 developed parks, recreation programs, trails, boating safety and winter recreation.

Our Mission

The Washington State Parks and Recreation Commission cares for Washington’s most treasured lands, waters and historic places. State parks connect all Washingtonians to their diverse natural and cultural heritage and provide memorable recreational and educational experiences that enhance their lives.

Our Vision

Washington’s state parks will be cherished destinations with natural, cultural, recreational, artistic and interpretive experiences that all Washingtonians enjoy, appreciate and proudly support.

Washington State Parks employs more than 500 permanent staff and more than 350 seasonal and temporary staff throughout the state. The headquarters office is located in Tumwater, and region offices are located in Burlington, East Wenatchee and Tumwater.

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This recruitment is for a full-time, permanent, Office Assistant 3 position for Cama Beach State Park located in Island County, Washington.

For more information on Washington State Parks, click here.

If you have questions regarding this recruitment, please contact the manager listed in the “Supplemental Information” section of this publication.

Duties

Under general supervision by the Area Manager for the Salish Foothills Area, this position independently performs a variety of complex clerical tasks in support of the Area Manager, ensuring that administrative deadlines and expectations are met. This position handles sensitive information and is key in assisting with the coordination and communication of day-to-day area operations.

Duties include, but are not limited to:
Process financial records and keep expenditure reports up to date and accurate for the area.

Process payment documents and credit card purchase logs.

Track area expenditures, monitor and evaluate budget status and resolve corrections, keep Area Manager updated on status.

Maintain credit card, local store credit accounts, office change bag, and petty cash logs.

Review each shift’s fiscal reports and check for accuracy, investigate errors, and correct to ensure policy compliance. Bring issues to Area Manager’s attention.

Collect, compile, and report regular park data per agency policies and procedures.

Manage area records within Agency guidelines and records retention requirements.

Maintain area inventories as directed; order, receive and maintain supplies.

Maintain and update area desk manuals and plans.

Serve as the primary point of contact for staff during regular business hours.

Review mail and email for action items and carryout tasks within your delegated area of operation.

Respond to inquiries from Parks’ staff, partnership groups, other agencies, and the public within your area of knowledge; verbally and in writing.

Maintain knowledge of park rules and policies to ensure accurate sharing of information.

Distribute mail, email, and phone messages.

Review written documents for accuracy and completeness following proper rules of grammar and agency correspondence guidelines.

Assist with the review and processing of confidential records for the Area Manager.

Provide backup customer service functions as needed.

Qualifications

REQUIRED QUALIFICATIONS:
High school diploma or GED.

Two (2) years of clerical experience.

A valid unrestricted (except for corrective lenses) driver’s license.

DESIRED QUALIFICATIONS:
Knowledge of state government rules and regulations.

Knowledge of State Parks’ rules and regulations.

UNIFORM INFORMATION:
All Office Assistant 3’s are required to wear a uniform. A complete and properly worn uniform helps establish the professional identity of an Office Assistant and promotes respect as a Washington State Parks employee. Office Assistant 3’s will receive 4 shirts within the first year (2 shirts per calendar year after the first year), 1 baseball cap every year, and 1 jacket every 5 years.

Supplemental Information

HOW TO APPLY

To ensure consideration, please complete the online job application and profile at www.careers.wa.gov. Use reference number 01469 when searching for the job announcement.

You must attach or embed in your application the following:
Letter of Interest specifically addressing the qualifications listed in this announcement.

Current resume.

Three professional references.

All requested materials must be submitted. Incomplete or late application materials will not be accepted. Failure to follow application process may disqualify you from further consideration.

The information provided in your application must support your selected answers in the application questions. Answers will be verified and documentation may be required. Responses not supported in your application will disqualify you for consideration of employment from this recruitment.

NOTE: Prior to a new hire, a background check, including criminal record history will be conducted. Information from the background check will not necessarily preclude employment, but will be considered in determining the applicant’s suitability and competence to perform in the position.

This position is included in the non-supervisory bargaining unit represented by the Washington Federation of State Employees (WFSE). For more information: https://wfse.org/

Diversity Policy Statement

The Washington State Parks and Recreation Commission is committed to creating an equitable, hospitable, appreciative, safe, and inclusive park environment – one that embraces the full spectrum of all community members’ contributions. The Commission makes this commitment because:

Diversity strengthens the workforce in competence and ability;

Celebrating diversity appreciates and values individual differences;

Diversity serves an increasingly heterogeneous society;

Diversity helps ensure the relevance of a state park system, its mission, properties, and programs to the people of this state today and in the future; and

Diversity is crucial to our ability to serve all citizens.

The Commission encourages and supports staff efforts to reach out to people of all races, national origins, abilities, religions, sexual orientations, veteran status, ages, and genders who use the parks and who live in communities nearby parks. This outreach is to focus on engaging in partnerships that expand programs and services in a way that is meaningful and of value to all people. The Commission is dedicated to offering quality experiences to all visitors through a workforce and volunteer corps that reflects the diversity of Washington State.

The Washington State Parks and Recreation Commission is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity. Women, racial and ethnic minorities, persons with disabilities, persons over 40 years of age, disabled and Vietnam veterans and people of all sexual orientations and gender identities are encouraged to apply. Persons needing accommodation in the application process or this job announcement in an alternative format may contact the human resources office at (360) 902-8565. Applicants who are deaf or hard of hearing may call through the Washington Relay Service by dialing 7-1-1 or 1-800-833-6388.

For information about this position, please contact Jeff Wheeler at [email protected] or (360) 387-3304.

About the Company

Company: State of Washington Parks and Recreation Commission – 3.4

Company Location:  Island County, WA

Estimated Salary:

About State of Washington Parks and Recreation Commission - 3.4