VCE Manager Job at Schools (Government) – Melbourne VIC

Job Description

Location: Melbourne | Southern Metropolitan

Job type: Part time / From 24/01/2022

Organisation: Schools (Government)

Salary: Salary not specified

Occupation: Other

Reference: 1255834

Selection Criteria

Applicants should provide evidence of their experience and ability to meet the following selection criteria:

KSC1: Demonstrated high level organisational, time management and planning skills, knowledge and experience necessary to administer a large VCE program, including the management of course data, course counselling and liaison with administrative bodies such as VCAA and VTAC.

KSC2: Demonstrated capacity to communicate effectively with a range of personnel including the ability to work effectively in and lead a team in the organising and prioritising of work, together with excellent communication and interpersonal skills when relating to students, parents, colleagues and members of the broader community.

KSC3: Demonstrated proficiency in office systems, software and technical equipment relevant to administration of the position.

KSC4: Demonstrated capacity to Lead a Senior Pathways Program,and manage a team to deliver the provision of course and career advice to students and the provision of a Managed Individual Pathway for each student in a senior school setting.

KSC5: Demonstrated commitment to continuous improvement of self, systems and processes in the school, and ability to create or refine such processes and systems which lead to greater organisational efficiency and capacity to meet the school’s aims and needs.

Applicants should note that this job description will be reviewed annually and is likely to change over the duration of the contract subject to negotiation. This is inherent in the nature of schools in their formative years. There may be other duties assigned by the Principal in negotiation with the ESO.

ADVICE TO APPLICANTS – Please restrict the written answers to Selection Criteria to six pages


This position is a 48/52 position

A full-time employee is entitled to 152 hours (20 days) annual leave and 228 hours (30 days) additional paid leave in respect of each calendar year. Part-time employees receive annual leave entitlements on a pro rata basis calculated according to the time fraction worked. Education support class employees are expected to use annual leave and additional paid leave during school vacation periods unless otherwise approved. Public holidays that fall during a period of additional paid leave are not regarded as part of that leave.

Range 4 is distinguished by broader management responsibility, particularly in the areas of finance, human resource and other support functions. Range 4 is responsible for managing a range of functions under a wide range of conditions, subject to the size and complexity of school operations.

Objectives will, generally, be clearly defined; guidelines will be broad and day-to-day direction minimal. Management responsibility extends to ensuring appropriate support levels are maintained across the school. Range 4 generally provides key support and timely advice to the leadership team and school council and liaises with the general school community, the Department and other government agencies and service providers.

Specialised professional roles will carry a high level of independence and accountability where suitable scope is provided to achieve objectives.

An education support class position supports the educational services being provided to students, but must not include duties of teaching as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor. Supervision of students cannot be required except where it is an integral part of the employee¿s position or involves supervision of students individually or in small groups, in controlled circumstances, where the responsibility for students remains clearly with a teacher.


Each Education Support Officer will be designated areas of special responsibility within the overall support team but will be expected to assist in other areas as needed and as a collegiate team member. The designated area of special responsibility for this position is VCE Manager. The ES responsible for this area will:

1. VCE Management (Programs and Communication)

1.1 Manage and administer all VCE communication to relevant stakeholders and implement JMSS VCE policies and procedures

1.2 Maintain operational responsibility for all aspects of the VCE and VASS Computer System in partnership with the Assistant Principal in charge of Curriculum, and co-manage VET programs and transition to tertiary placement

1.3 Liaise with JMSS staff in relation to all VCE administrative requirements such as VCE audits, special provision, special exam conditions, SAC results, learning outcomes, VCE Data Analysis

1.4 Manage the school Extension Program involving the study of university subjects and Higher Education Scored Studies (HESS)

1.5 Together with the Assistant Principals and Timetabler organise the ‘Head Start’ program for students graduating from Year 10 to 11 and Year 11 to 12 each year, and ensure all relevant documentation is prepared and records kept as appropriate

1.6 Co-ordinate and oversee the work of students involved in Distance Education and VET programs

1.7 Effectively liaise with administrative bodies such as VCAA and VTAC so that changes to study designs, assessment regimes and tertiary entrance are communicated effectively

1.8 Update and maintain the VCE handbook, containing all policies and recommendations related to implementation VCE and VET programs

1.9 Facilitate the VCAA Consideration of Educational Disadvantage (CED) grogram for Year 12 students.

2. VCE Management (Assessment)

2.1 Co-ordinate and oversee programs targetting exam preparation and specific needs of groups of students

2.2 Co-ordinate the assessment calendar for VCE studies and the supervision of School Assessed Coursework tasks (SACs)

2.3 Co-ordinate VCE examination arrangements including the hire of facilities and administration of special exam arrangements

2.4 Co-ordinate arrangements for all students needing special provision for internal JMSS assessments and course work

2.5 Maintain all records related to the late or non-submission of VCE assessments, and extension requests for assessments

2.6 Co-ordinate exam invigilators for both mid-year and end-of-year examinations, and liaise with Language Centres where necessary.

3. Senior Pathways Assistance

3.1 In partnership with the Transitions Co-ordinator, co-ordinate course counselling programs and processes for students entering Year 10, graduating from Years 10 into 11 and 11 into 12

3.2 In partnership with the Transitions Co-ordinator and Assistant Principal, co-ordinate career advice and counselling for students graduating from Year 12 in terms of Further Education options and other pathways as appropriate

3.3 In partnership with the Transitions Co-ordinator and Assistant Principal, manage the subject selection process for all year levels

3.5 Co-ordinate the responses for students needing extra information for courses, such as references and predicted ATAR scores

3.6 Maintain records of all subject selection and course counselling conversations

3.7 Coordinate the process for teacher recommendations for entry into accelerated subjects offered at JMSS

3.8 Coordinate VTAC SEAS and COVID Impact applications for Tertiary Entrance.

Who May Apply

Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.

EEO AND OHS Commitment

The Department of Education and Training is committed to the principles of equal opportunity, and diversity and inclusion for all. We value diversity and inclusion in all forms – gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department. The Department recognises that the provision of family friendly, supportive, safe and harassment free workplaces is essential to high performance and promotes flexible work, diversity and safety across all schools and Department workplaces.

Child Safe Standards

Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the Department’s exemplar available at http://www.education.vic.gov.au/about/programs/health/protect/Pages/childsafestandards.aspx

DET Values

The Department’s employees commit to upholding DET’s Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. DET’s Values complement each school’s own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the DET values is available at http://www.education.vic.gov.au/hrweb/workm/Pages/Public-Sector-Values.aspx

Other Information

All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.

Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.

A probationary period may apply during the first year of employment and induction and support programs provided.

Detailed information on all terms and conditions of employment is available on the Department’s Human Resources website at http://www.education.vic.gov.au/hrweb/Pages/default.aspx

Conditions of Employment

All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.

Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.

A probationary period may apply during the first year of employment and induction and support programs provided.

Detailed information on all terms and conditions of employment is available on the Department’s Human Resources website at http://www.education.vic.gov.au/hrweb/Pages/default.aspx

Vaccination Requirement

A person is not eligible for employment in the Teaching Service unless that person meets the vaccination requirements on commencement in the position.

Location Profile

John Monash Science School is Victoria’s first specialist school in Science, Mathematics and associated Technologies. We are seeking to create learning programs designed to equip our students with the skills and capacities to enable them to become independent learners in the 21st Century. We understand that strong classroom relationships underpin and inspire effective learning, and will put structures and processes in place to ensure this occurs. The school wishes to appoint staff to join its our ES team whose mission is to establish a culture of educational excellence with high expectations of all members of our community.

About the John Monash Science School

The Department of Education and Early Childhood Development (DET) and Monash University have collaborated to develop a secondary school designed to advance students with an interest in sciences, mathematics and associated technologies.

John Monash Science School is the expression of this unique educational partnership. When John Monash Science School opened its doors to its first students in Term One 2010, it became Victoria’s first specialist secondary school devoted to these fields of endeavour.

The vision for John Monash Science School is to be a nationally and internationally recognised centre for excellence in innovative research-based teaching and learning in the later years of secondary science, mathematics, associated technologies, resource development and pedagogy. The school will contribute to Victoria’s, and the Nation’s, long term economic, social, cultural and environmental goals through delivery of high quality and innovative education in science, mathematics and technologies.

The John Monash Science School will:
engage students through innovation in a relevant and integrated curriculum and investigation- based learning approaches;

provide pathways into senior secondary and university studies for high achievers pursuing Science and Mathematics;

develop high quality effective teaching strategies to be shared amongst teachers throughout the state; and

provide ongoing up-to-date knowledge in rapidly advancing areas of science.

Students with a keen interest in science and mathematics will have the opportunity to learn in an environment that both nurtures and challenges their special interests, with access to the resources of Monash University. Monash University has committed significant resources and has dedicated staff in both the Faculties of Education and Science to support the students and staff of the John Monash Science School. Students enrolled in the school will receive additional curriculum and academic services supported by nationally recognised academic staff in all disciplines of the Sciences and Education. This means that the John Monash Science School is able to offer an enviable education unequalled elsewhere.

Working with like-minded peers, expert teachers, and taking advantage of world-class facilities, students at John Monash Science School will be encouraged to perform to the highest academic level in order to achieve their goals.

Goals of the school

The goals of the John Monash Science School are to:
develop and foster a passionate curiosity of science and mathematics in students;

challenge students to develop deep understanding through engagement with ideas and evidence;

link student learning with business, industry and research sectors of the community;

personalise student learning;

use assessment for making informed and consistent judgements to improve future student learning by ongoing gathering, analysing and reflecting on evidence;

foster high levels of student achievement;

provide opportunities for all students to meet the requirements of the VELS, complete a VCE and obtain an ATAR score to support applications for entry into courses in tertiary education;

stimulate and support ongoing teacher learning and collaborative teacher research within the school;

develop and improve the quality of teaching practices of pre-service teachers;

develop innovative curriculum and teaching resources and practices that are shared across Victorian secondary schools; and

promote and provide credentialed professional learning for teachers in Victoria and elsewhere.

Learning Environment and Curriculum

At John Monash Science School the focus will be on providing students not only with an education of the highest academic standard, but one which also encourages independent, creative thinking.

Students will be individually assessed in order for an individual learning plan to be developed for each student. Each student’s progress against their learning plans and goals will then be monitored.

A key aspect for success in the study of science is a sound basis in the ‘enabling’ subjects of chemistry, physics and mathematics. The sound teaching in the theory and application of these subjects will be key foci of the curriculum and a solid understanding of these fundamental areas is ensured for each student.

The school will utilise inquiry-based learning as one aspect of the delivery of the curriculum Some of the documented benefits of this style of learning are that it:

teaches problem-solving, critical thinking skills, and disciplinary content

promotes the transfer of concepts to new problem questions

teaches students how to learn and builds self-directed learning skills

develops student ownership of their inquiry and enhances student interest in the subject matter

These are skills that are essential to develop in the study of science and mathematics and this will essentially give students at the John Monash Science School an advantage for any further studies they choose to undertake.

The opportunity for students to see the latest application of scientific developments in the University will be incorporated into the curriculum to enrich the students’ experiences in science and mathematics. The school is located in the STRIP (Science and Technology, Research and Innovation Precinct’) of the University, which includes numerous University-affiliated research organisations. The Australian Synchrotron and the largest Victorian operation of the CSIRO are also located at the Clayton campus.

The comprehensive curriculum satisfies all Victorian Certificate of Education (VCE) requirements, while the focus on mathematics, technology and science-based subjects allows students to benefit from specialised learning opportunities.

About the Company

Company: Schools (Government) –

Company Location:  Melbourne VIC

Estimated Salary:

About Schools (Government) -